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DOCUMENT CONTROL - Petrochemical / Refining / Oil and Gas

Carson , CA


Document Control Specialist
 
Overview
 
For almost 50 years, our client is one of the largest independent producers of petroleum products in the United States.  They are seeking a Document Control Specialist to support a large capital improvement project at a local refinery, from Engineering through Construction.  This person should have experience implementing document/data management solutions with a primary focus on document control and records management, without supervision.  This position will manage a variety of document types while working at the offices of the engineering consultant.  
 
Responsibilities
  • Establish and maintain various filing systems, schedules, and records; file correspondence, reports, bulletins; log reports, and correspondences.
  • Process contractor submittals and RFIs, NCR’s and Changes.
  • Take meeting notes and distribute for review and approval.
  • Supports and review contractor submittals for compliance with contract documents and logs responses.
  • Through organizing and leading by example, develop and implement controls (i.e. simple, clear, consistent file structures), and ensure that communication and work flow protocols are followed by the team.
  • May assist in providing technical and administrative review of construction documents to confirm design intent, RFIs, and submittals comparison, and coordination.
  • Performs other responsibilities associated with this position, including possible supervision of a junior level Document Control Tech.
 
Qualifications
  • 5-10+ years of experience primarily in document control of engineering and construction projects.
  • Must be proficient with Microsoft Excel
  • Strong working experience with SharePoint
  • High School Diploma or equivalent.
  • Must be able to stay organized in a fast paced and deadline driven work environment
  • Refinery / Engineering / Project experience is highly preferred
  • Ability to produce meeting minutes, action items and deficiency logs.
  • Basic knowledge with refinery drawings (title blocks/revision blocks)
  • Knowledge with Transmittals (incoming/outgoing process)
  • Utilize various computer applications and software packages; utilize data to develop reports, charts, graphs, and forms; organize and maintain electronic files.
Job: 5779



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